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Senior Event Marketing Associate (Evanston, IL)

ZS is the world’s largest consulting firm focused exclusively on improving business performance through sales and marketing consulting solutions, from customer insights and strategy to analytics, operations and technology. Together, we design and implement strategies that lead to greater market share, more competitive operations and increased use of today’s latest technologies. From our worldwide offices, ZS professionals draw on deep industry and domain expertise to deliver impact where it matters for clients. We are particularly known for our expertise in the pharmaceutical and health care sectors, yet work across a range of industries.

ZS’ Corporate Support teams operate the firm’s core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee.

Marketing and Communication exists to raise awareness of ZS Associates, brand the firm, create and distribute thought leadership content and support the business development process with communications and events support.

SENIOR EVENT MARKETING ASSOCIATE

We are seeking a Senior Event Marketing Associate to join our headquarters group in our Evanston, IL office, reporting to the Event Marketing Manager.  The Senior Event Marketing Associate is responsible for assisting in the coordination of ZS-produced events, with a focus on client-specific events, as well as external sponsored events.

Responsibilities:

  • Plan, execute and track all logistical aspects of conferences and other marketing events, acting as main point of contact for logistics;
  • Collaborate with cross functional departments to ensure objectives are met along with time frames (i.e. editorial, visual communications, etc.);
  • Develop and monitor event timelines and schedules for event deliverables;
  • Organize all materials needed for events; including promotional materials, presentation decks, signage and related collateral;
  • Oversee requirements for rooms, facilities, food and materials, AV equipment and arrange with conference or venue as necessary;
  • Complete required event documentation and comply with electronic file management system so that documents are organized logically and easily found;
  • Write, manage and submit presenter biographies, presentation summaries, about-ZS copy and other website materials related to events;
  • Work with stakeholders to plan conference subject matter and identify required materials;
  • Create website and manage on-line registration for ZS hosted events using Cvent;
  • Create and manage event mobile application for ZS hosted events;
  • Responsible for overall budget reconciliation and tracking;
  • Responsible for managing additional vendors as needed (i.e. audio visual, transportation, décor, etc.);
  • Coordinate material shipping and venue set up;
  • Onsite event support (i.e. set-up and tear down) while being responsible for all event leads and CRM capture;
  • Utilize leads to plan follow up, gauge event relevance and capture relevant statistics and insight;
  • Stay informed of best practices and trends to continually improve events strategy, management and tactics

Qualifications:

  • Bachelor’s degree with strong academics
  • 3 – 5 years of experience planning and managing business marketing events (i.e. conferences, trade shows, webinars, advisory boards)
  • High level of proficiency with Microsoft Office Suite applications including Word, Excel, Power Point, Outlook
  • Cvent registration platform experience preferred
  • Strong project management skills
  • Strong problem-solving skills; self-motivation and independence
  • Effective when working in a collaborative environment and successful and developing strong working relationships
  • Excellent marketing writing, communication skills and presentation skills
  • Strong organizational skills and attention to detail
  • Ability to manage simultaneous projects and meet deadlines
  • Strong presentation skills
  • Experience working with senior business leaders and managing multiple stakeholders
  • Ability to travel up to 20%

ZS is a global consulting firm; fluency in English is required, additional fluency in at least one European or Asian language is desirable. 
Candidates must possess work authorization for their intended country of employment.  An on-line application, including a cover letter expressing interest and a full set of transcripts (official or unofficial), is required to be considered.
ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and 401k. We are an Equal Opportunity Employer.
NO AGENCY CALLS, PLEASE.

 

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ZS has been recognized globally for its expertise in consulting and its flexible work environment. View ZS’s accolades.

 

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Nearest Major Market: Chicago