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Office Manager (Boston, MA)

ZS is a professional services firm that works side by side with companies to help develop and deliver products that drive customer value and company results. From R&D to portfolio strategy, customer insights, marketing and sales strategy, operations and technology, we leverage our deep industry expertise and leading-edge analytics to create solutions that work in the real world. Our most valuable asset is our people—a fact that’s reflected in our values-driven organization in which new perspectives are integral and new ideas are celebrated. ZSers are passionately committed to helping companies and their customers thrive in industries ranging from healthcare and life sciences, to high-tech, financial services, travel and transportation, and beyond.

ZS' Corporate Support teams support the firm's core business operations by operating the internal enterprise. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication - whether our customer is a client or another ZS employee.
OFFICE MANAGER

We seek an experienced Office Manager in our Boston, MA. office to manage daily office operations and coordinate support for employees, as well as manage and mentor administrative support staff. Office Managers also plan and coordinate office-wide special events (holiday party, summer picnics, sporting events, employee gifts, etc.). This position requires significant relevant work experience, strong people skills and ability to work independently in all of the following areas

Responsibilities:

  • Oversee the functioning and maintenance of office equipment and service calls and purchasing 
  • Oversee internal and external client meeting coordination and project support (i.e. meeting room set-up, hotel accommodations, catering, etc.)
  • Negotiate and manage vendor relationships 
  • Coordinate building maintenance and janitorial service requests 
  • Participate in administrative staff recruiting
  • Facilitate office orientation for new employees (office procedures, voice mail, etc.)

Qualifications:

  • BA/BS degree required;
  • 5-10 years successful prior work experience as administrative office manager or facilities manager;
  • Previous experience managing administrative teams;
  • Exceptional organizational skills, detail orientation, time management and flexibility;
  • High degree of initiative and ability to troubleshoot, problem-solve and make decisions;
  • Strong work ethic, professional presence, and hands-on style;
  • Strong proficiency with MSOffice products, Outlook and Internet search techniques;
  • Ability to multitask in a fast-paced work environment, while maintaining a sense of humor.

 

ZS is a global consulting firm; fluency in English is required, additional fluency in at least one European or Asian language is desirable. 
Candidates must possess work authorization for their intended country of employment. An on-line application, including a cover letter expressing interest and a full set of transcripts (official or unofficial), is required to be considered.
ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and retirement savings benefits. We are an Equal Opportunity Employer.
NO AGENCY CALLS, PLEASE.

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ZS has been recognized globally for its expertise in consulting and its flexible work environment. View ZS’s accolades.

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Nearest Major Market: Boston